Exhibitors

VACCINATION UPDATE

For those attending (or exhibiting at) the Richmond conference, the AAM Board endorses the policy of the 80th General Convention of the Episcopal Church:

All attendees will be required to submit proof of vaccination and all CDC-recommended boosters to be able to attend. A medical exemption from the vaccination mandate is allowed and will also be required to be submitted and approved prior to the event.

Alternatively, an attendee may present a negative result from a PCR test administered within 72 hours of the start of the conference.

We prefer online submission of the Exhibitor Registration Form with credit card payment where possible. You may, however, download this information sheet & registration form, fill out separately, and mail with a check (made payable to AAM 2022 Richmond) to:

Karen Harris, Registrar
907 Yucca Lane
North Chesterfield, VA 23236
registrar@aamrichmond2022.org

Each Exhibition booth includes an 8 X 10 exhibit space and 1 table/chair. Additional tables are $30.00 each. The hotel does not own pipe & drape equipment. Complimentary basic Wi-Fi will be available; if you have specific Wi-Fi needs, please email for more information. Similarly, electricity for your exhibit is also available through the hotel and may require an extra charge; please email with specific information and needs.

The display spaces will be in the James River Foyer and Salons A & B. All sound generating displays (CDs, DVDs, digital organs, etc.) must employ headphones.

Conference Events and Registration

Exhibitors wishing to attend conference events must either register for the conference or individual days. Meals at Shirley Plantation and the Closing Banquet may be purchased separately. Please contact the Conference Registrar for more information.

Hotel Information

Exhibitors are responsible for their own hotel reservations. Please see the conference website for more information.

Shipping Information

If it is necessary for you to ship materials to the hotel, they may be shipped to AAM Richmond 2022, c/o Chris Reynolds, Organist/Choirmaster, St. Paul’s Episcopal Church, 815 Grace St., Richmond, VA, 23219. The conference rooms will be available for set-up from Noon to 7:30 p.m. on Sunday, June 19, 2022. Breakdown must be complete by Friday, June 24, 2022 at 11:00 a.m.

Advertising Opportunities

Conference book sponsorship is also available at a 25% discount, excluding covers. All exhibitors will be included automatically in a list of exhibitors. If you will to place a separate sponsorship, please visit our Sponsor Information page for forms and information.

Exhibit Hours (subject to change)

Sunday, June 19Noon–7:30pm — Setup
Sunday, June 198:00 pm – midnight
Monday, June 203:00 – 6:00 pm; 10:00 pm – midnight
Tuesday, June 219:00pm – midnight
Wednesday, June 221:00 – 4:00 pm; 9:00 pm – midnight
Thursday, June 239:30 pm – midnight
Friday, June 24Breakdown must be completed by 11:00 a.m.

If you have additional questions, please do not hesitate to contact us. (See contact information in the yellow box below.) Thank you for your consideration, and we look forward to meeting you and working with you at the conference.

Sincerely,

Deke Polifka, Kevin Kwan
Exhibit Coordinators