Exhibitors

AAM Richmond 2022 requires proof of vaccination against the COVID-19 virus. Please provide a copy of your vaccination record to the Registrar either on this form, from our vaccine verification page by email, or by post (see addresses below). Or, if you are also registering for the conference as an attendee, you may do so using the Registration Form. Any additional personnel at your booth will also need to submit a copy of their vaccination record. If you or any other personnel are unable to receive the vaccination, we require proof of a negative COVID-19 test within 72 hours of the beginning of the conference.
We prefer online submission of the Exhibitor Registration Form with credit card payment where possible. You may, however, download this information sheet & registration form, fill out separately, and mail with a check (made payable to AAM 2022 Richmond) to:

Karen Harris, Registrar
907 Yucca Lane
North Chesterfield, VA 23236
registrar@aamrichmond2022.org

Each Exhibition booth includes an 8 X 10 exhibit space and 1 table/chair. Additional tables are $30.00 each. The hotel does not own pipe & drape equipment. Complimentary basic Wi-Fi will be available; if you have specific Wi-Fi needs, please email for more information. Similarly, if you need electricity for your exhibit, that is also available through the hotel and may require an extra charge; please email with specific information and needs.

The display spaces will be in the James River Foyer and Salons A & B. All sound generating displays (CDs, DVDs, digital organs, etc.) must employ headphones.

Conference Events and Registration

Exhibitors wishing to attend conference events must either register for the conference or individual days and/or Shirley Plantation and the Closing Banquet.

Hotel Information

Exhibitors are responsible for their own hotel reservations. Please see the conference website for more information.

Shipping Information

If it is necessary for you to ship materials to the hotel, they may be shipped to AAM Richmond 2022, c/o Chris Reynolds, Organist/Choirmaster, St. Paul’s Episcopal Church, 815 Grace St., Richmond, VA, 23219. The conference rooms will be available for set-up from Noon to 7:30 p.m. on Sunday, June 19, 2022. Breakdown must be complete by Friday, June 24, 2022 at 11:00 a.m.

Advertising Opportunities

Conference book advertising is also available at a 25% discount, excluding covers. All exhibitors will be included automatically in a list of exhibitors. If you will to place a separate ad, please visit our Advertising page for forms and information.

Exhibit Hours (subject to change)

Sunday, June 199:00 pm – midnight
Monday, June 202:30 – 6:00 pm; 10:00 pm – midnight
Tuesday, June 219:00pm – midnight
Wednesday, June 222:30 – 4:00 pm; 9:00 pm – midnight
Thursday, June 239:30 pm – midnight

If you have additional questions, please do not hesitate to contact us. (See contact information in the yellow box below.) Thank you for your consideration, and we look forward to meeting you and working with you at the conference.